Regular City Council Meeting Minutes
Monday, March 1, 2010, 6:30 p.m.
Mayor Donald Verschelde called the regular city council
meeting to order.
Council members present were Eric Dybsetter, Kim Jelen,
Darlene Moeller, Donald Verschelde, Judy Verschelde, and Pat Vlaminck
Larry Stoks was also present.
Mayor Donald Verschelde called for the reading of the
minutes of the February 1, 2010 City Council meeting and the February 2,
2010 Fire Contract Meeting.
Minutes were approved as read in a motion by Donald Verschelde, seconded by
Eric Dybsetter. All were in favor with none opposed, and the motion was
305,000 gallons of water were used in January.
Larry Stoks and Adam Stoks will be going to some water training in
March. Drinking water and waste
water tests will also be done this month.
Possible spring flooding was discussed.
It was noted that Yellow Medicine County has sandbags available if
The Local Board of Appeal and Equalization of the City of
Porter will meet at 6:30 pm on April 7, 2009.
Eric Dybsetter will post a meeting notice at the fire hall, and in
the Canby News.
Mayor Donald Verschelde reminded the community that a
health permit for food is required by any serving food at special events.
The permit fee is $30.00.
Please contact Don for the application form.
Bids for mowing of city property in 2010 were discussed.
Bid sheets are available from Mayor Donald Verschelde.
Eric Dybsetter will attach a request for bids to the publicly
distributed minutes from the February council meeting.
It was noted that mowing around the city pump house will not be
required in 2010.
Eric Dybsetter noted that an apportionment agreement
between the Porter Fire Department, the St Leo Fire Department, and the
Canby Fire Department concerning the fire coverage of Wergeland township
contained incorrect information.
Pat Vlaminck has had a new, corrected document signed by all parties
involved. Eric will work with
Pat and the department of revenue to resolve the issue.
The city has the opportunity to apply for a grant to
install an automatic door opener on the city hall.
This will make the facility more handicapped accessible, especially
when it is used as a polling place.
The estimated cost of materials and installation is $3028.75.
Eric Dybsetter will submit the grant application.
A resolution to that effect is required by the Office of the
Secretary of State.
BE IT RESOLVED that the City Council of the City of
Porter, in the County of Yellow Medicine and the state of Minnesota is
hereby authorized to:
Apply for a grant from the Office of the Secretary of State of Minnesota for
Federal funds pursuant to Title II, Section 261 of the Help America Vote Act
for the sole purpose of improving access to polling places in this city for
persons with disabilities;
Enter into an agreement with the Office of the Secretary of State governing
the receipt, expenditure, reimbursement and reporting of such a grant;
Receive and account separately in a manner sufficient to meet generally
accepted government accounting principles sufficient to pass federal audit;
Expend any sums received in the manner indicated in the grant application
and agreement with the Office of the Secretary of State.
No further action by a city council meeting is required
for actions related to this grant.
A motion was made by Kim Jelen, seconded by Darlene
Moeller, to approve Resolution 01-2010.
All were in favor with none opposed, and the resolution was adopted.
The annual Porter Community Auction, put on by the Town
and Country Club is scheduled for Saturday, April 17.
The Town and Country Club has again requested use of the City Hall
for a clerking office. It was
discussed that timely removal of sale items has not always happened in the
past. The council decided to
require an agreement, in writing, that all sale items would be removed
within 45 days (June 1) of the sale date, or the city would have them
removed at the expense of the Porter Town and Country Club.
Such an agreement will be required to authorize use of the City Hall.
Eric Dybsetter will draw up an agreement and send a letter to John
Cornell explaining the decision.
Pat Vlaminck noted that the Lynd Fire Department has a
fire tanker truck that they need to give away.
It has a chassis from the early 80ís and looks to be in good shape.
Several members of the Porter Fire Department have looked at the
truck, and recommend that the city accept the truck.
Kim Jelen made a motion to accept the free fire truck from
the Lynd Fire Department.
Darlene Moeller seconded the motion.
All were in favor with none opposed, and the motion was carried.
Pat Vlaminck noted that the First Responders are not
currently covered by disability insurance, as are the members of the Fire
Department. He also noted that
the insurance agent has recommended changing to a lower cost provider of
disability insurance. The
council authorized Pat to change providers, and to arrange for disability
insurance of the First Responders.
Kim Jelen made a motion to pay the bills as read by Judy
Verschelde. Pat Vlaminck
seconded the motion. All were in
favor with none opposed, and the motion was carried.
A motion was made by Kim Jelen, seconded by Pat Vlaminck,
to adjourn the meeting. All were
in favor with none opposed, and the motion was carried.